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Internship

How to Accept an Internship Offer ( With Templates and Samples)

Written by Shefali Sundram

Updated on: 07 Dec 2023

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Congratulations, you’ve landed an internship offer! After all the endeavors and applications, you’ve reached the final stage. What’s ahead? You have to accept the internship offer.

What factors to consider before accepting the offer?

How to write my acceptance letter for the internship offer?

When writing your letter of acceptance for an internship, always start by showing gratitude and excitement to have received the opportunity. Reflect on your decision in the first few lines. Assure the employer that you can carry out the expected roles and responsibilities smoothly. To conclude, show that you’re eager to join and ready to deliver your best for the organization.

We want you to respond on time. Hence, we’re starting with the best templates and samples that you can pick and personalize according to your internship role and company.

However, remember to read the full article to learn the important factors and tips for accepting an internship offer.

Best email templates for accepting an internship

Template 1

Dear [Hiring Manager name],

Thank you for offering me the internship role as a [internship position] at [company name]. I am thrilled to accept the opportunity.

As discussed, my availability for the internship begins on [date] and ends on [date], and my compensation is [payment] per month.

I believe I can make a significant contribution to the company with my skills and knowledge. I will keep learning and growing as an individual to bring significant profit to my company.

Thank you again for your offer. I look forward to starting [next week]!

Sincerely, [Your name]

Template 2

Dear [Hiring Manager name],

I am writing to express my sincere gratitude for your offer of an internship position at [company name]. I am excited to have the opportunity to work with the [team name] team.

As discussed, my availability for the internship begins on [date] and ends on [date], and my compensation is [payment] per month.

I believe I can make a significant contribution to your team and to the company as a whole. I am eager to learn more about the [industry or field] industry and gain hands-on experience in [specific tasks or projects you are most interested in] as I work for [the company].

Thank you again for your offer. I look forward to starting [this summer]!

Sincerely, [Your name]

Template 3

Dear [Hiring Manager name],

I am writing to enthusiastically accept your offer of an internship position at [company name]. I am thrilled to have the opportunity to work with you and the [team name] team [this summer].

As discussed, my availability for the internship begins on [date] and ends on [date], and my compensation is [payment] per month.

I am confident that I can make a significant contribution to the company. I am eager to learn more about the [industry or field] and gain hands-on experience in [specific tasks or projects you are most interested in] as I work for [the company].

I would like to thank you again for your offer. I look forward to starting [next month]!

Sincerely, [Your name]

Sample emails of accepting an offer

Sample 1

Mr. Jenson,

Thank you for offering me the opportunity to intern at EY! I am excited to accept the offer and am looking forward to working with the Marketing team.

As discussed, my availability for the internship begins on May 1st and ends on July 31st. I hereby confirm that I accept the position of Marketing Intern at EY, and my compensation is $3980 per month.

I am happy to submit any documents required or fill out anything needed for your purpose. Thank you for taking the time; I appreciate it.

Hoping to start my first day soon!

Regards,

Samantha 

Sample 2

Dear John,

I am writing to express my sincere gratitude for offering me the opportunity to intern at [company name] this summer. I am excited to accept the offer and am looking forward to working with the Engineering team.

As we discussed in our phone call last week, I can start my internship on May 1st and work full-time until July 31st. I am more than glad to submit any required documents or fill out any forms.

I am confident that my skills and experience will make me a valuable asset to your team.

Thank you again for your offer. I look forward to starting my internship with [company name] this summer!

Sincerely, [Your name]

Key factors to consider before you accept an Internship offer

Now that you’ve received an internship offer or more than one don’t put yourself under pressure to accept it immediately! It is acceptable to take 1 to 2 days to analyze all factors and then accept the offer. 

Accepting an offer and backing out later wouldn’t be so great, would it? So save yourself and the recruiter from an awkward situation.

Here are some things to keep in mind while considering an internship offer:

  • Work Culture: Understanding the organization’s work culture forms a major part of the internship. This includes the opportunity for growth, work-life balance, team outings, company events, and whatnot.
  • Your objectives and goals: Will the company let you reach the goals you have in your career plan? Will it be a stepping stone to the next goal? Consider your goals and how the company will help you benefit from them. Assess the job description, your roles, and responsibilities well.
  • Compensation: Assess whether the compensation provided during the internship meets your expectations. If you’d like to negotiate with the employer, you may try.
  • Location: The internship can be remote, or it can be based in another place. If it’s in another state or city altogether, do take into consideration if you are willing to move to the place to carry out your internship. The location is another crucial factor in deciding if you’d like to take up the internship.  

While interns don’t have much power when it comes to negotiation, be it paid or unpaid internships, asking the following questions can help you figure out if the internship will work out for you or not.

Questions to ask before you accept an internship offer

Ask the employer any important questions before accepting and reflecting on the offer. It’s important for you to know the right information so that you can make the right decision.

If the pros outweigh the cons, you have your answer, and you can move ahead and formally accept the internship offer.

Here are some of the essential questions you should ask:

  • “When does the internship start and end?”
  • “What are the working hours like? How many days of the week would I have to work?”
  • “Can the timings be flexible if I have classes?”
  • “Do you offer college credit?”
  • “Do you offer paid or unpaid leave?” (In case it’s a paid internship)
  • “Do interns get offered full-time positions?”
  • “Do you offer part-time opportunities to interns?”
  • “Do I have the choice to pick between hybrid, remote, or in-office?”

How to accept an internship offer – Tips

Now that you know the format of writing an acceptance letter, the factors to consider before accepting the offer, and the questions to ask an employer before accepting the internship offer, here are some tips for writing an impressive acceptance letter:

Reply to the email within a reasonable time 

Once you’ve finalized that you’d like to move ahead with the internship opportunity, it’s time to respond to the offer within a reasonable time frame. According to recruiters and managers, the acceptable period you may confirm your offer letter is 2-3 days. 

Include relevant information

The email in response to the acceptance offer should be brief but contain relevant elements to ensure things decided upon are in writing. You may begin by:

  • Addressing the recruiter or hiring manager with their full name

            For example, Dear Mr. Matthew/Dear Ms.Matthew

  • You can thank the recruiter or manager for the internship opportunity.

            For example, Thank you for offering me the opportunity to intern 

            at Meta! I am thrilled to accept the offer and begin my internship.

  • The main body should contain the confirmation of the details regarding your internship, such as the start and end date, compensation, and anything else important.
  • You can end the last paragraph by asking them if they’d require any documentation from you and thank them for their time.

Note: Ensure you maintain a professional tone and don’t get too casual.

Show your excitement

Besides being grateful, be thrilled! Show that you have a keen interest in joining the company and you’re excited to learn new things. Mention that you’ll keep learning new skills with them. Use sentences like, “I am excited to accept the offer” or “I am thrilled to accept the offer”.

Accept the terms of the internship

Finally, acknowledge the terms of the internship, such as compensation, starting date, end date, conversion terms, and so on. This shows that you recognize your duty and the terms are clear between you and the employer.

Can I negotiate my internship compensation?

You can make a request and put it forth to the employer. But, the outcome of the negotiation depends completely on the employer. They may or may not agree to the negotiation because it depends on their budget. 

The best way to negotiate your compensation is by researching the industry standards. It can go in your favor if you have data to back up your request. Set up a meeting with them, don’t do it over email, though.

Key takeaways

Now that you know what to do when you need to accept an internship offer, let’s round it up:

  • Make sure to ask the employer relevant questions regarding your job so that you are aware of all the details.
  • Reflect on the information provided so that you can lay out the pros and cons of the internship. If it works out, you can go ahead and accept it. If not, you can decline and accept a better opportunity.
  • Make sure to respond to the offer within a reasonable period, which is 2-3 days. 
  • Ensure your email is brief and contains the confirmation details from your end about your internship.

Should I accept the first internship offer?

If you’ve applied to multiple internships, you can expect to wait for 2-3 days before accepting it. If you think you may receive other offers to come soon, there’s no harm in waiting.

You can follow up with the other recruiters and find out the status accordingly. But don’t wait for too long to accept it. 2-3 days is acceptable.

Should I accept an offer right away?

You can accept an offer immediately if you’re sure you’d like to pursue the internship. But you should do this only if it is given in writing.

If it’s communicated to you via phone or face-to-face, wait to receive an email. Once you’ve got it, you can send the organization a formal email accepting the offer.

Can you accept an internship offer and then decline?

Accepting an internship offer and then declining is called reneging. Accepting an internship offer and declining it later is possible, but it can lead to consequences.

The company may prohibit you from future opportunities and will not consider you.

Written by

Shefali Sundram

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